What is the free automation audit?

A 45-minute call where we go through how work moves through your business: calls, enquiries, bookings, invoicing, data entry and reporting. Afterwards you get a written list of what's worth automating, roughly what each item could save, and what it would take. It's yours to keep whether or not you work with us.

Do we have to change our software?

No. We build inside the tools you already use, like your CRM, accounts package, booking system and inbox. If two of them don't talk to each other today, connecting them is part of the job.

Is this just a chatbot?

No. Voice and chat agents are one tool we use, when they fit. Most of the savings usually come from automations and integrations running in the background: data entry, chasing, follow-ups and reporting.

What kinds of businesses do you work with?

Mostly service businesses and growing teams: property managers, clinics, trades and home services, hospitality, and professional firms. If your team spends hours a week on repetitive admin, it's worth a conversation.

We have people in Ireland and in Vancouver, BC, so we work with businesses in Ireland, the UK and Europe, and across North America, in your time zone.

What happens if something breaks?

Every automation run and every conversation is logged. We monitor them, get alerted when a step fails, fix it and re-run it. You can also pause anything at any time.

AI automation and integration · Ireland and Vancouver

Find the work that's costing you. Automate it.

We look at how your business actually runs, find where time and money leak out, then fix it with automations, AI agents and integrations built into the tools you already use.

Book a free automation audit See example projects

45 minutes · a written list of what to automate · no obligation

app.failte.aiExample workspace · illustrative figures

Overview

November

Hours given back

this month

Tasks done automatically

this month

Average reply time

calls, chats and emails

Admin cost saved

€0

this month

Automations running

Invoice and chase412 runs
New lead callback268 runs
Supplier bills to accounts190 runs
PhoneAfter-hours calls143 runs
Weekly ops report4 runs

Live activity

Live

New enquiry from the website, called back in 38 secondsLeads
Overdue invoice #1182 chased, €1,240 paidCollections
Supplier bill read and entered in Xero for approvalData entry
PhoneAfter-hours call answered, emergency job createdCalls

We connect the tools you already pay for

AppFolioJobberServiceTitan

Where the money goes

Most businesses don't need more staff. They need fewer leaks.

These are the places we find time and money slipping away most often. Pick one to see what it looks like today, and what we'd build instead.

What it costs

A caller who reaches voicemail will often just ring the next business on the list.

Today

Call goes to voicemail while everyone's busy
Someone listens to it hours later
Callback the next day, if it happens
They've already booked with someone else

What we'd build

Voice agent answers on the first ringPhone
Books straight into your calendar
Caller and outcome logged in your CRM
Your team gets a short summary

Recognise a few of these? That's exactly what the free automation audit looks for.

What we build

Automations, integrations and AI agents. One team, end to end.

We're not selling you a chatbot. We fix the process, and use whatever fits: a workflow in the background, two tools finally talking to each other, or an AI agent on the front line.

When a job is marked complete

Send invoice

Unpaid after 3 days: text a reminderSMS

Paid: ask for a review

Log it on the customer record

Automations

The repetitive work your team does every day, done in the background: data entry, chasing, follow-ups, reminders and reports.

Invoices sent and chased
Emails and documents read and filed by AI
Follow-ups that always go out
Reports written and sent for you

Learn more

Jobber

fáilte

Integrations

Your CRM, accounts, booking and ops tools connected, so information is entered once and is right everywhere.

CRM, accounting and job systems in sync
Custom connections to internal tools and APIs
No more exporting and pasting
One clean record of every customer

Learn more

Can someone look at the boiler this week?

Thursday between 1 and 3 is free. Shall I book it?

Booked · Thu, 1–3 PM

AI agents

Voice and chat agents that answer customers day and night and get the job done inside your systems, not just take a message.

Phone answered on the first ring
Website chat, SMS and WhatsApp
Bookings, payments and updates during the conversation
A person brought in whenever it's needed

Learn more

Something more specific? We also build custom AI tools for your team: document processing, quoting, internal assistants and reporting. Tell us about it.

Case studies

Projects that pay for themselves. Here's what that looks like.

Every project starts with the same question: where is this business losing time and money? Then we fix the biggest leaks first.

Example projectProperty management · Vancouver

After-hours calls handled, and no more re-typing work orders.

An answering service took messages overnight, and every morning someone typed them into AppFolio by hand.

answered after hours: Every call; answered after hours
of re-typing removed each week: 12 h; of re-typing removed each week
from call to work order: < 2 min; from call to work order

AppFolioPhoneSMS

Read it

Example projectHome services · Ireland

Invoices out the same day, and paid weeks sooner.

Invoices went out days after the job, and chasing them depended on whoever had time on a Friday.

invoices, instead of 3 to 5 days later: Same day; invoices, instead of 3 to 5 days later
sooner to get paid, on average: 18 days; sooner to get paid, on average
of office admin saved each week: 9 h; of office admin saved each week

Jobber

Read it

Example projectClinics · Ireland

A front desk that isn't on the phone all day.

Reception spent most of the morning on booking calls, and no-shows left gaps nobody had time to fill.

bookings handled without reception: 7 in 10; bookings handled without reception
fewer no-shows: 30%; fewer no-shows
clinics on one setup: 3; clinics on one setup

Cliniko

Read it

Example projects show the kind of work we do and the results we'd aim for. Their figures are modelled for a business of that size, not results from a named client.

See every project

How we work

Start with a free audit. Pay for what pays you back.

No new software for your team to learn and no developers needed on your side. We find the work worth automating, build it, and stay with you after it's live.

01Free
Audit
A 45-minute call where we walk through how work moves through your business today and find where it leaks.
- Your tools, processes and volumes mapped
- A written list of what to automate first
- An estimate of the hours and money each one is worth
Book your audit
02
Build
We build the automations, agents and integrations, connect your tools and test everything with your team on real work.
- A fixed quote before we start
- Built inside the tools you already use
- Nothing goes live until you've signed it off
03
Run and improve
We watch every run, fix anything that breaks, report what it saved, and keep finding the next thing worth automating.
- Monthly report on time and money saved
- Changes made by the people who built it
- A team in your time zone, in Ireland or Vancouver

Solutions

Built for how your industry works. Tuned to your business.

Each agent starts from what we know about your kind of business, then learns your services, prices, policies and the way you like things done.

Property management

Tenants, owners and prospects, handled day and night without waking your team for things that can wait.

The agent handles

Maintenance requests and after-hours emergencies
Viewing bookings and pre-screening
Rent and balance questions
Fob, access and parking issues
Owner calls routed to the right manager

Automations we often add

Work orders created and assigned to vendors
Tenants updated by text as jobs progress
Daily summary of overnight calls for the team

How it works for property management

Example

Is the 2-bed on Howe Street still available?

It is. It's $2,950 a month, available March 1st. Would you like to book a viewing? I have Saturday at 11 or Monday at 5.

Works with

AppFolioBuildiumYardiand others

Founding clients

We're taking on our first 10 clients. Be one of them.

We're a new company with teams in Ireland and Vancouver. Our first clients get the founders' full attention and better terms than anyone after them.

Apply for a founding spot

The founders build it with you, directly
A reduced setup fee
Your monthly price held for the first year
First in line for new features

In return we ask for honest feedback and, if you're happy with the results, a case study.

FAQ

Questions owners ask us.

Something else on your mind? Ask our chat agent, or book a call.

Book your free automation audit. Keep the report either way.

A 45-minute call about how work moves through your business today
A written list of what's worth automating, and what each one could save
A fixed quote for anything you'd like us to build. No obligation.

Rather hear it first?

or ring +1 (604) 555-0142

Find the work that's costing you. Automate it.

Most businesses don't need more staff. They need fewer leaks.

Automations, integrations and AI agents. One team, end to end.

Automations

Integrations

AI agents

Projects that pay for themselves. Here's what that looks like.

After-hours calls handled, and no more re-typing work orders.

Invoices out the same day, and paid weeks sooner.

A front desk that isn't on the phone all day.

Start with a free audit. Pay for what pays you back.

Audit

Build

Run and improve

Built for how your industry works. Tuned to your business.

Property management

We're taking on our first 10 clients. Be one of them.

Questions owners ask us.

Book your free automation audit. Keep the report either way.

Where should we start looking?